MARCH 29-30, 2008
The Yachats Chamber's Original Arts & Crafts Fair is held in the Yachats Commons at Hwy 101 and W 4th Street. Spaces are available for a maximum of 75 artisans. A local jury will select exhibitors based on the quality of their work and on the Chamber's objective to have a variety of art forms represented. This 38-year old Fair attracts approximately 3 to 4 thousand people.
CALENDAR
1/15/08 APPLICATION POSTMARK DEADLINE
2/05/08 APPLICANTS NOTIFIED BY SELECTION COMMITTEE by EMAIL, FAX or TELEPHONE
2/20/08 CANCELLATION DEADLINE- NO REFUNDS AFTER THIS DATE
3/28/08 Friday SET-UP: 5:00 P.M. - 9:00 P.M.
3/29/08 Sat. FAIR HOURS: 9:00 A.M. - 5:00 P.M.
3/30/08 Sun. FAIR HOURS: 10:00 A.M. - 4:00 P.M.
APPLICATION
Your application packet MUST include the Completed Application Form, 3 photos of your product and 1 photo of your booth (if possible), one self-addressed stamped envelope (SASE) for return of your photos. Please send good photos representative of your art for the Fair's jury and for possible use in the Fair's news releases. Do not send 35mm slides or sample products
.APPLICATIONS POSTMARKED AFTER JANUARY 15 WILL BE CONSIDERED ON A SPACE AVAILABLE BASIS ONLY
. No phone applications accepted.People who offer services or entertainment, such as chair massage, portrait sketching, face painting and the like are encouraged to join the Fair. Contact us if you have an idea, even if it doesn't fit into a regular booth space. We will work with you on space and fees.
SPACES
Please pay careful attention to the description of the booth dimensions below. The fact is we do a lot of juggling to make everything work given the space constraints in the Yachats Commons. Your booth cannot exceed the size of space assigned.
We welcome creative use of space (i.e., something other than the standard structure). Your flexibility and good humor are critical--and appreciated.
Please indicate on your Application Form your booth size choices. We will fill as many 1st choice booth size requests as we possibly can.
The following list shows the number of spaces available in each size category. The first number is the measurement across the front of the booth; the second number is the measurement from front to back.
BOOTH
SIZE # OF SPACES FEE
8X8 40 $ 95
6X8 5 80
8X6 16 80
5X8 3 80
7X5 3 70
6X6 2 70
8X3 5 50
odd 1 80
Spaces will be assigned after the jury has selected the exhibitors. We will work hard to make every location as attractive to customers as possible.
SPECIAL REQUESTS
We really do our best to accommodate special location requests, but we cannot promise to accommodate every one. Reality is we inevitably get multiple requests for the same thing. We consider several factors when granting location requests, such as number of years in this Fair, special needs, postage date of returned application and art form. For instance, we will not be able to honor a request by a painter for a particular booth, if another painter has already been assigned the booth next door. Ultimately, our objectives are to have happy exhibitors and an attractive and well-presented show with a variety of art forms in each room. Large signs will be posted to direct Fair goers through the building and to every room.
FEES
You must include a deposit equal to the booth fee with your Application. NO SPACE WILL BE HELD WITHOUT THE DEPOSIT. Any additional fees will be indicated on your Acceptance Form and will be collected at the Fair. Deposit checks will be returned with photos if you are not accepted. PLEASE NOTE: We have a limited number of 6' and 8' tables, which will be allocated upon request, based on the postmark date of the application. There is a $5 fee per table.
Due to excessive demands on the electric system in previous years, we must limit the use of lights and equipment. The Fire Department will inspect the building before the Fair opens and may require additional limits. Indicate on your application if you need electricity. If you do use electricity, you will need to bring heavy-duty extension cords and duct tape.
FOOD
Exhibitors may sell packaged foods, such as jams, honey, soup mixes, etc. You MUST have a Dept. of Agriculture license.
The Fair will operate a small cafe, which will serve morning coffee and pastries and lunch selections. Exhibitors may bring in bag lunches. Menus of local restaurants will be available. We will have a few people available to provide lunch breaks for vendors, and we encourage neighboring exhibitors to provide breaks for each other when possible.
ELIGIBILITY
All items offered for sale at the Fair must be designed, created, and crafted by the exhibitor. Any item not meeting these requirements will be removed from the show. Items that differ substantially from what was described in the Application will not be allowed.
ACCEPTED EXHIBITORS
Applicants will be notified one way or the other on or before February 5. If you have not heard by then, please Email Beverly Wilson.
Exhibitors may set up their booths after 5 P.M., Friday, March 28. All exhibitors must arrive at the Commons by 8:00 A.M. on Saturday, March 29, to claim their booth space. All booths must be set up and ready by 8:30 A.M. and must remain open and supervised during the hours of the Fair. No booths may be removed before Sunday closing. We will be able to provide assistance through Angell Job Corps students to help you set up and take down your booth.
No refunds for cancellations after February 20.
LODGING
Please see the lodging list on the Chamber's web site, www.yachats.org, for motel, bed and breakfast, vacation rental and RV / camping information. A lodging list will also be mailed in the Fair's exhibitor acceptance packets.
LIABILITY
The Yachats Area Chamber of Commerce, its officers, and members of the Fair Committee assume no responsibility for theft, loss, damage or injury to the property or person of the exhibitors or their associates. Security personnel occupy the building Friday and Saturday nights. Daytime security is the exhibitor's responsibility.
This is Yachats' original Arts & Crafts Fair and the only Fair sponsored by the Yachats Area Chamber of Commerce.